Part XVIII · Toolkit instrument 3
Template & Checklist Library
Twelve controlled templates standardise how the Manual's requirements are executed — from the project approval gate that starts an engagement to the placement quality-gate record that closes one. Templates are version-controlled alongside the Manual; external extracts are available on request via the access page.
| Ref | Template | Purpose |
|---|---|---|
| T-01 | Project Approval Gate | Decision gate checklist requiring sustainability criteria sign-off before any new engagement proceeds. |
| T-02 | Recruitment Ethics Checklist | Placement-file verification covering zero-fee compliance, written terms, quality-gate criteria and red-flag indicators. |
| T-03 | Supplier Sustainability Assessment | Scored assessment of supplier labour, environmental and anti-corruption practice with pass thresholds. |
| T-04 | Sustainability Risk Register | Register format logging risk, likelihood, impact, owner, treatment and review date. |
| T-05 | RACI Matrix | Responsibility assignment matrix mapping every Manual commitment to accountable, responsible, consulted and informed roles. |
| T-06 | Internal Audit Checklist | Structured checklist for periodic audit of compliance and ethics controls, with findings and closure tracking. |
| T-07 | AI Deployment Decision Tree | Classification flow for AI systems against EU AI Act risk tiers, triggering the applicable control set. |
| T-08 | Bias-Testing Protocol | Schedule and method for pre-deployment and periodic bias testing of algorithmic tools. |
| T-09 | Modern-Slavery Red-Flag Card | Indicator reference for forced-labour warning signs in host-employer and supply-chain assessment. |
| T-10 | Pay-Equity Audit Worksheet | Structured worksheet for periodic remuneration equity analysis with corrective-action log. |
| T-11 | Claims Substantiation Log | Anti-greenwashing register recording each public sustainability claim, its evidence and approval. |
| T-12 | Placement Quality Gate Record | Non-waivable evidence record for the decent-work quality gate on every placement file. |